Electronic Data Capture (EDC) for Pharma & Biotech Clinical Trials

Efficiently build and deploy clinical trials that leverage data from any source on our self-service platform.

Castor for Biopharma

When every week of delay costs $600,000, legacy vendors’ 16+ week deployments aren’t just slow, they’re expensive. We deliver modern hybrid studies in 4-8 weeks

Studies Powered
0 +
Top 20 Pharma
0 %
Weeks to Deploy
4- 5
unified platform biopharma

What We Do Best

One platform, not five vendors. Built for how trials actually run.

Direct-to-patient studies without the typical vendor chaos. Integrated eConsent, ePRO, and automated medical record retrieval. Learn about RWE for FDA submissions.

eConsent + eCOA + EDC in one platform. Not three vendors, three contracts, and integration nightmares. Built for hybrid trials from day one.

Complex branching logic that actually works. Offline capability. SMS backup. In 20+ languages. Sites love our eCOA platform because patients actually use it.

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AI That Reduces Burden

40% less manual work

Castor Catalyst automates EMR data extraction and processing. Reduces chart review from 30 to 6 minutes. AI processes medical records with human validation. Cuts study costs by 80% and data errors by 14%.

After 15 years in this industry, you know every vendor claims they’re different. We use innovation like Castor Catalyst AI and integrated eConsent to actually reduce site and patient burden—not just talk about it. No revolution. No transformation. Just better tools that make trials run smoother.

Real Deployment Timelines

Not “fast.” Not “industry-leading.” Actual weeks.

Simple Studies

4-6 weeks

Phase I dose escalation

Small RWE studies

Standard safety studies

Hybrid/DCT Studies

6-8 weeks

eConsent + eCOA + EDC

Multi-site with home visits

Direct-to-patient registries

Complex Global

8-12 weeks

Phase III multi-region

Complex eCOA licensing

10+ languages

What These Timelines Include:

  • Full database build & validation
  • User acceptance testing
  • Integration setup (if needed)
  • Training materials & sessions
  • eCOA licensing & translations
  • Go-live support

Reality check: Add 2-3 weeks if your protocol is still changing. Add 2-4 weeks for complex integrations. All translations delivered concurrently using AI with human supervision—no sequential delays. We’ll tell you upfront.

Therapeutic Area Excellence

Deep expertise across complex indications with purpose-built workflows. 

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Oncology

45+ studies

Complex protocols, longitudinal PROs, safety monitoring. Average 40% faster patient enrollment with integrated eCOA.

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Central Nervous System

90+ studies

Depression, pain, addiction scales. Validated instruments in 40+ languages. Real-time AE monitoring.

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Rare Disease

40+ studies

Small populations, genetic studies, patient registries. Direct-to-patient capabilities reduce site burden by 60%.

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Respiratory & Allergy

40+ studies

Asthma, COPD, allergic rhinitis trials. Validated symptom diaries, peak flow integration, medication tracking. 90%+ diary completion rates.

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Infectious Disease

50+ studies

Vaccine trials, symptom tracking, outbreak studies. Rapid deployment in 2-4 weeks for emergency protocols. See our WHO COVID trial success.

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Cardiovascular

60+ studies

Heart failure QoL, activity monitoring, medication adherence. Integrated device data capture from wearables.

Need a platform built for your therapeutic area’s unique challenges?

When Things Go Wrong

Here’s what actually happens when you need help.

24/7 System Monitoring

Proactive

Continuous monitoring with PagerDuty alerts. We know about issues before you do. Critical system events wake our engineers instantly.

Critical Issues Support

15 minutes

24/7 phone support with direct engineer escalation. Average response time: 15 minutes for critical issues affecting your trial.

Support Excellence

5.0/5

CSAT Score

87% First-Call Resolution

Our Compliance Record

Client audits completed
0
Top Pharma Audited
7/1 0
Zero findings in 2024
%

Castor is ISO 27001 certified and compliant with 21 CFR Part 11, GDPR, HIPAA, and GCP. Built for security, our platform has been successfully audited by global sponsors. Learn more about our GCP compliance.

What Keeps You Up at Night?

Data Silos

Separate eCOA and EDC databases mean manual reconciliation nightmares. Castor’s unified platform means one source of truth, real-time data flow, zero reconciliation.

Vendor Lock-In

Your data, available 24/7 in CDISC formats. Full export documentation. No hostage situations. Complete data portability with our EDC system.

Integration Hell

Seamless integration with CTMS, IWRS, and other systems via standardized APIs. Built for CRO and sponsor workflows with transparent timelines and minimal disruption.

Real-Time Data

Waiting days for data exports kills decision-making. Our open APIs provide instant access to your trial data. Full documentation at data.castoredc.com/api.

Ready to See Your Timeline?

Talk to our clinical experts who understand your challenges.

Frequently Asked Questions

Castor’s RESTful API is built on OAuth2 and designed for secure, scalable integration with external systems. You can find our full API documentation with details on authentication, endpoints and rate limits here.

Castor Catalyst automates source data extraction from EHRs and other records, reducing time spent on manual data entry and source data verification by up to 80%. AI-driven processing with clinical expert validation enables real-time data mapping, eliminates manual SDV, and improves data quality while accelerating outputs.

Castor can deploy eCOA in 4–6 weeks for standard studies and 6–8 weeks for complex designs. Our eCOA instrument library enables reuse of validated instruments across sponsors, accelerating setup times. Timelines are managed by a dedicated implementation team and tracked in a shared project plan from kickoff through UAT.

Castor provides a dedicated Project Manager and Clinical Implementation Specialist to lead the end-to-end design, build, and deployment of each study. Support includes UAT coordination, custom or self-guided training via Castor Academy, and go-live assistance. Our support team maintains a 5.0/5 CSAT score with 87% first-call resolution and offers a structured hypercare period post-launch to ensure a smooth transition.

Yes, Castor fully supports hybrid and decentralized trials through a unified platform that integrates eConsent, eCOA/ePRO & EDC. Sponsors can deploy configurable recruitment portals, prescreeners, and hybrid data capture workflows without relying on separate systems. This approach accelerates enrollment by up to 40% and streamlines study participation through real-time, patient-driven data capture workflows.

Castor has supported over 450 biopharma studies, including global Phase III trials, and is trusted by the top 20 pharma companies. Our strong foundation in Electronic Data Capture (EDC) and integrated ePRO/eCOA platform enable us to support complex protocols and multi-region deployments. Notably, we supported the WHO Solidarity trial, enrolling over 15,000 participants across 600 sites in 52 countries, where fast, user-friendly data capture was critical.

Castor’s eCOA platform currently supports over 20 languages and can be translated into any language as needed. Translations are delivered to avoid delays, with full linguistic validation available as need. Additional languages can be added on request.

Castor supports integration with CTMS, IWRS, and other systems through a secure, well-documented RESTful API that enables two-way data exchange. We have experience delivering integrations with EDC, CTMS, IWRS and other vendor systems, and our dedicated integrations team collaborates closely with sponsors to support  integration efforts as needed.

Castor supports global regulatory requirements out of the box, including compliance with FDA guidelines (21 CFR Part 11), EMA guidelines, GDPR, and HIPAA. The platform includes full audit trails, electronic signatures, and regional data hosting options to meet local data protection and privacy laws.

Castor is ISO 27001 certified and fully compliant with 21 CFR Part 11, GDPR, HIPAA, and other relevant global regulatory standards. Our platform is built with data security at its core and has been successfully audited by global enterprise sponsors.

Oncology, CNS, Rare Disease, Respiratory & Allergy, Infectious Disease, and Cardiovascular.

Castor delivers >99.9% uptime, backed by continuous monitoring, automatic failover, and high-availability architecture across multiple Azure availability zones. System status and incident updates are publicly available at castorstatus.com. On-call engineers are alerted 24/7 via PagerDuty for immediate response to critical issues.

Castor CDMS manages protocol amendments and post-production changes using our FormSync feature, which syncs validated eCRF updates from a linked test environment to the live study. This ensures study teams can test and validate eCRF updates before deployment; minimizing disruption to ongoing data collection.

Castor ensures data security and privacy through end-to-end encryption, ISO27001 & SOC 2 Type II certified infrastructure, and compliance with GDPR, HIPAA, and 21 CFR Part 11.  We’ve implemented role-based access controls, audit trails, and regional data hosting, supported by bi-annual penetration testing. Our applications follow OWASP Top 10 principles and are continuously assessed for vulnerabilities. For a detailed overview of our security practices, visit our full Security Statement.

References

  1. Tufts Center for the Study of Drug Development (2023). Protocol Amendments in Clinical Trials. https://csdd.tufts.edu
  2. Deloitte (2024). Measuring the Return from Pharmaceutical Innovation. https://www.deloitte.com
  3. Industry Standard Research (2023). Data Quality in Clinical Trials: Manual vs. Automated Processes.
  4. Castor EDC (2025). Internal Platform Performance Metrics. Data on file.
  5. Castor Professional Services (2024). Deployment Timeline Analysis. Internal report.

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